Offboarding Process

How to Initiate Offboarding

Either party may terminate the Independent Contractor Agreement at any time, with or without cause.

To begin the offboarding process, you must submit a request through this form.

Important: Monthly technology fees continue to be charged until your offboarding request is submitted and reviewed. Fees are non-refundable. Submitting the request is what stops future charges — not a conversation, email, or other digital message.

Your Listings and Clients

Upon offboarding, Epique will release all active or pending listings and clients immediately.

If an existing contract of sale or representation agreement is in place at the time you offboard, Epique will impose a 15% referral fee, which will be sent to your new sponsoring broker. This referral fee may also include:

• Any past-due balances owed to Epique

• Outstanding monthly fees

• Any referral partner balances you owe from your time at Epique

Epique reserves the right to retain listings, clients, or contracts at its discretion.

Branding and Materials

Following your effective offboard date, you must immediately stop using all Epique Realty branding, including:

• Logos and trademarks

• Marketing materials

• The Epique name or likeness in any form — digital or physical

Any websites, handles, email addresses, or other digital assets using the word "Epique" that you created must be forfeited to the company upon request.

What Happens to Your Equity

Restricted Stock Awards (Gifted Shares)

• Unvested gifted shares are forfeited upon offboarding.

• Vested gifted shares: prior to a public offering, any gifted shares — vested or non-vested — are forfeited upon termination of your sponsorship agreement.

Purchased Shares (Equity Incentive Program)

• If you offboard and request a refund of shares purchased through the Equity Incentive Program, the refund — if approved — will be processed no earlier than 180 days after your official offboard date.

• Refund requests must be submitted in writing following company procedures.

• The refund amount is subject to program terms, applicable deductions, and board or legal limitations.

What Happens to Your Revenue Share

You may not recruit Epique agents to another brokerage for 30 days following your termination date.

Outstanding Balances

All past-due payments are due immediately upon offboarding. You are responsible for paying any amounts owed to Epique in full at the time of departure, whether your offboarding is voluntary or involuntary.

Epique reserves the right to:

• Deduct outstanding balances from any pending commission payments before they are released

• Pursue collections, legal action, or third-party recovery for unpaid amounts

• Charge collection fees, legal fees, and third-party recovery fees to your account

30-Day Money Back Guarantee

If you are within your first 30 days at Epique — measured from the date you received your official Welcome Email — and you choose to leave, you may be eligible for a one-time refund of your first monthly technology fee.

To qualify:

• Written notice of termination must be submitted within the 30-day window

• All offboarding procedures must be completed

This applies to the initial technology fee only. It does not apply to any other fees, transaction charges, or third-party costs.

Licence Transfer

Your real estate licence will be released upon offboarding so you can transfer to another brokerage. If your licence expires, is suspended, or is revoked for any reason, your Independent Contractor Agreement is automatically terminated.

Checklist

Before your offboard date, make sure you have:

• Submitted your offboarding request through the portal

• Confirmed your intended final date of association

• Documented transition plans for active clients and pending transactions

• Returned any company property

• Settled any outstanding balances

• Removed all Epique branding from your marketing materials, website, and social profiles

• Confirmed your revenue share payment details if applicable

• Submitted any equity refund requests in writing if applicable

Questions

For questions about your offboarding, contact the appropriate team:

• Transactions: [email protected]

• Billing: [email protected]

• General questions: [email protected]

Related Pages

• Commission & Cap Structure

• Revenue Share

• Benefits Overview

• Equity Incentive Program